Difference between revisions of "EVE University Calendar"

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== Using the In-Game Calendar ==
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== Using the Discord Events feature ==
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For the purposes of this page, "event" means ''any'' calendar event, including classes, Q&As, fleets, corp events, etc.  
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<big>'Discord Events' is EVE University's main central calendar used for all our scheduling purposes. It is used to plan all our public events, as well as internal corporation activities.</big>
 +
 
 +
''For the purposes of this page, "event" means ''any'' calendar event, including classes, Q&As, fleets, corp events, etc.''
  
 
=== Adding and Editing Events ===
 
=== Adding and Editing Events ===
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The ability to add and edit events is open to members with [[Sophomore]] status or above.
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The ability to add and edit events is open to corporation members ('Member' role on E-Uni Discord server), although certain more limited channels may require additional permissions (e.g. staff role). To add events go to the calendar icon in your Discord window (top left when on PC).
 +
[[File:Discord Events - calendar icon.png|thumb|right|Events calendar icon]]
  
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To add corp and alliance events to the calendar, just add them as you would for your personal calendar, but select the "Corp" or "Alliance" radio buttons. Once an event is assigned to Personal, Corp, or Alliance calendars, the group cannot be reassigned and must be recreated if necessary.
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You can follow this [https://youtu.be/H0XsTvudDpM quick guide video] for a step-by-step walkthrough.  
  
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Some points of note:
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'''Some points of note:'''
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* The calendar can be edited in-game.
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* Make sure you select correct 'Location'
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** After an event starts, it is not possible to make edits.
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** For E-Uni #lecture-hall events select 'Stage Channel'
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** The calendar editing role also allows you to edit and post Corporation and Alliance bulletins. These shouldn't be messed with!
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** For events in any other E-Uni voice channels (including Mumble) select 'Voice Channels' category
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* Classes and most kinds of events should be scheduled as Alliance. This allows all members of IVY, including HALL, to see events in-game.
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** The 'Somewhere Else' option is suitable for any other '''public''' events
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** Marking an event as "Important" will flag it as '''classified''' in the calendar feed. ''This should be used for any event that is not open to people outside IVY.''
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* Your event visibility will be tied to the visibility of the 'Location' you have selected
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* Ensure you include the URL to any relevant forum posts.
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** Public events such as classes, talks, and public fleets should be scheduled in public voice channels (marked with a blue diamond)
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** You can't create clickable links in the calendar UI directly, but you can paste HTML code or drag and drop links from almost everywhere else. (eg. Notepad or [[EVE Mail]]) One of the easiest ways to make a URL link is to type it into one of the channels then when you’ve posted it to the channel it automatically links then you are able to drag it to your calendar post and it retains its link, I’ve created a channel called '''''mylinker''''' that I use so I’m not cluttering other channels when I’m making links feel free to use it.
+
** EVE University specific events (e.g. Strat-Ops) should be scheduled in E-Uni gated channels to avoid them being publicly visible (even if it takes place elsewhere, e.g. on Mumble)
−
** Clickable hyperlinks do take up more character space, so make sure you have an adequate description prior to including a clickable link.
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*Use the correct title Prefix for your event. For fleets use: [STRATOP], [PVP], [FW], [PVE]. For classes use: [CLASS]. For anything else use [EVENT].
−
* Ensure your title is descriptive but not overly long.
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* Use your '''local time''' when creating event
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**Use the correct title Prefix for your event. For fleets use: [STRATOP], [PVP], [FW], [PVE], [INC]. For classes use: [CLASS], [CORE], [Q&A]. For anything else use [EVENT].  
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** People viewing the event will see it in their local time of their own Discord server
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* Include a description in your calendar event.
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** Consider adding EVE time in the event description for added clarity
 +
* Include a description.
 
** A brief description of the event should give potential attendees a reason to want to attend your event.
 
** A brief description of the event should give potential attendees a reason to want to attend your event.
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** Specify the formup location for fleets, unless it is an incursion fleets.
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** Specify the form-up location for fleets.
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** If its a class that is going to include a practical, especially a practical on Singularity ensure you note that.
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** If its a class that is going to include a practical ensure you note that.
 
** Get creative!
 
** Get creative!
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* Don't spam the calendar.
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[[File:Discord events.jpg|frame|right|How to start, edit, delete, or export Discord events]]
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** If the same event occurs more than once in a day, create one event per timeslot.
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* Remember to 'Start' and 'End' your event (if tied to a voice channel)!
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** If an event lasts multiple days, try creating No Duration milestones at 00:00 as appropriate.
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** Clicking 'Start' will send out a notification to all your server members who marked themselves as Interested to attend the event.
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** The Google Calendar interprets a 0 hour No Duration timeslot as a 2 hour event.
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** If you forgot to click 'Start'/ or cancelled your event without deleting, it will eventually automatically expire, but will continue to clutter the calendar in the meantime
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** Please be very sparing about making durations longer than 12 hours.
 
  
 
=== Removing Events ===
 
=== Removing Events ===
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* If an event is cancelled, communicate this to members by changing the title's prefix to: [CANCELLED]
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* If a '''one-off event''' is cancelled, you may delete the Discord Event, but communicate this to members in relevant ping channels
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** Do not just delete events!
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** If it is short notice, ping @everyone
 +
** With more advance notice, consider posting a 'silent' ping (without the @everyone) in the appropriate ping channel
 +
* If you need to cancel '''an event in a repeating series''' - cancel that specific event (it will show to viewers as Cancelled)
 +
** You can do that by clicking the 'triple dot' menu next to the individual date in a series, rather than the whole overarching Event
 +
** If it is short notice, notify people with a ping in the appropriate ping channel
  
 
=== Responding to Events ===
 
=== Responding to Events ===
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The invitation function of the in-game calendar is not reliably used by event creators, therefore no response is required. It may certainly be voluntarily done for your own reminders, as it changes the icon in your personal calendar display.
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* You can indicate your intention to participate in the event by clicking the 'Interested' button on the event description on Discord.
 +
** You will receive a notification when the event you reacted to is started by the organiser.
  
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== Using the E-UNI Web Calendar ==
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=== Adding Events to Your Personal Calendar===
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Using a few scripts on the EVE University server, E-UNI has the corporation calendar feed published as an iCalendar feed, which is usable on a number of other applications and systems. Members may then add the feeds to their normal calendar software, phones and PDAs to help them track what events and classes are running.
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* Currently you have the option to manually export events to your Google, Yahoo, or Outlook calendars
 +
** If you do not have a Google account, you can create one at [https://mail.google.com https://mail.google.com]
  
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Note that 'Classified' events do not reveal any details about themselves, only a date/time existence. In these cases, members should check the in-game calendar and the forums for full information on the event.
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== Using the In-Game Calendar ==
 +
''<big>Use of the in-game calendar is entirely optional. Members are welcome to add their events here for more visibility, however, this should be done '''in addition''' to creating an Event on Discord.</big>''
  
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=== Adding to Google Calendar ===
 
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If you do not have a Google account, you can create one at [https://mail.google.com https://mail.google.com]
 
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* To add from within Google Calendar via web browser:
 
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# Within your Gmail Calendar, Click on the + sign next to '''Other Calendars''' and choose '''From URL'''
 
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# In the box, enter '''<big><code>https://portal.eveuniversity.org/api/getcalendar</code></big>'''
 
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# Click '''Add Calendar'''
 
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# Note: this will only add events from the point of adding the calendar to your Google calendar.
 
  
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You can add an individual event to your personal Google calendar by clicking on the event and then clicking "Copy to My Calendar" (this is under the "More Actions" dropdown if you're accessing the calendar from within Google Calendar as opposed to eveuniversity.org). This is handy if you want the events that interest you to appear on your personal calendar. Please note that this is copy of the event and any future changes to the original event will not be reflected in your copy.
+
EVE University members with [https://wiki.eveuniversity.org/Student_title Student] title are also able to edit the in-game calendar. To add corp and alliance events to the calendar, just add them as you would for your personal calendar, but select the "Corp" or "Alliance" radio buttons. Once an event is assigned to Personal, Corp, or Alliance calendars, the group cannot be reassigned and must be recreated if necessary.
  
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(Optional) To show [[EVE Time]] beside your local time and enable adding events to your calendar in GMT:
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Some points of note:
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# Go into "Settings" in the upper right of the calendar page (a cog symbol).
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* The calendar can be edited in-game.
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# Under the "General" tab in the "Your current time zone" section, select the "Display secondary time zone" checkbox and then click on dropdown "Secondary time zone" box.
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** After an event starts, it is not possible to make edits.
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# Scroll through the list to find "(GMT+00:00) Greenwich Mean Time", settings are saved automatically.
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** The calendar editing role also allows you to edit and post Corporation and Alliance bulletins. Please be careful not to interfere with those!
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* Classes and most kinds of events should be scheduled as Alliance. This allows all members of IVY, including HALL, to see events in-game.
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=== Adding to iCloud Calendar ===
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* You can include the URL to any relevant external posts.
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* On Mac OS:
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** You can't create clickable links in the calendar UI directly, but you can paste HTML code or drag and drop links from almost everywhere else. (eg. Notepad or [[EVE Mail]])
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# In "Calendar", choose "File" > "New Calendar Subscription".
 
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# Enter '''<big><code>https://portal.eveuniversity.org/api/getcalendar</code></big>''', then click "Subscribe".
 
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# Enter a name for the calendar and choose a colour to help you identify it on your calendar.
 
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# Choose iCloud from the Location menu, then click OK.
 
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* To then add to your iPhone and/or iPad:
 
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# Open Calendar.
 
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# Click the Calendars button in the upper-left hand corner of the window to see your list of calendars.
 
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# Select the subscribed calendar from the list.
 
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# In the menu bar, choose Edit > Get Info.
 
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# Choose iCloud from the Location menu, then click OK.
 
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=== Adding to iPhone / IOS Device ===
 
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# "Settings" > "Passwords & Accounts" > "Add Account" > "Other" > "Add Subscribed Calendar"
 
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# For Server type  '''<big><code>https://portal.eveuniversity.org/api/getcalendar</code></big>'''
 
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# Leave SSL enabled. Leave username/password blank!
 
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=== Adding to Outlook ===
 
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* Within Outlook:
 
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# Go to Calendar
 
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# Click "Add Calendar" on the top ribbon.
 
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# Select "From Internet..."
 
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# Paste '''<big><code>https://portal.eveuniversity.org/api/getcalendar</code></big>''' in the field that appears
 
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# You can rename the calendar from the calendars list on the left hand pane.
 
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=== Troubleshooting an Android device ===
 
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This section assumes you have already followed the steps outlined above in the section: [[EVE_University_Calendar#Adding_to_Google_Calendar | Adding to Google Calendar]]. If you have your Google calendar on your mobile device and the EVE University events synchronize, you're already done.
 
  
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If the Gmail account you to which you added the EVE University Calendar is already set up on your phone, sometimes the added calendar will not show up.  One fix for this is to clear all calendar data from your phone.
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=== Changing your in-game calendar event ===
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{{ important note box
 
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| WARNING: If you store Calendar/Task items on your phone (that is, not a Gmail calendar or other synchronized account) this could wipe them out!<br>
 
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Be sure to back them out or move them to another calendar before proceeding.
 
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}}
 
  
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The exact steps can vary based on Android version and manufacturer.  These were written up for a Samsung device running Android 6.0.1 and successfully tested.
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* In-game calendar entries are entirely optional, but if you did create one, make sure you delete/reschedule it in line with your Discord Event
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# Navigate to Settings > Applications > Application Manager > More > Show system Apps > Calendar storage (''a separate item from "Calendar"'') > Storage
 
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# Tap "Clear Data" ''- wipes out the local cache''
 
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# Tap the back arrow then "Force Stop". ''- forces the calendar to restart and download the calendars again from the internet''
 
  
 
{{EVEUniversityNav}}
 
{{EVEUniversityNav}}

Latest revision as of 15:13, 2 February 2025

Christmas Eagle Logo.png This page is specific to EVE University. Other corporations or groups in the game may operate differently.
For a summary of EVE University's rules and code of conduct, see EVE University Rules.

Using the Discord Events feature

'Discord Events' is EVE University's main central calendar used for all our scheduling purposes. It is used to plan all our public events, as well as internal corporation activities.

For the purposes of this page, "event" means any calendar event, including classes, Q&As, fleets, corp events, etc.

Adding and Editing Events

The ability to add and edit events is open to corporation members ('Member' role on E-Uni Discord server), although certain more limited channels may require additional permissions (e.g. staff role). To add events go to the calendar icon in your Discord window (top left when on PC).

Events calendar icon

You can follow this quick guide video for a step-by-step walkthrough.

Some points of note:

  • Make sure you select correct 'Location'
    • For E-Uni #lecture-hall events select 'Stage Channel'
    • For events in any other E-Uni voice channels (including Mumble) select 'Voice Channels' category
    • The 'Somewhere Else' option is suitable for any other public events
  • Your event visibility will be tied to the visibility of the 'Location' you have selected
    • Public events such as classes, talks, and public fleets should be scheduled in public voice channels (marked with a blue diamond)
    • EVE University specific events (e.g. Strat-Ops) should be scheduled in E-Uni gated channels to avoid them being publicly visible (even if it takes place elsewhere, e.g. on Mumble)
  • Use the correct title Prefix for your event. For fleets use: [STRATOP], [PVP], [FW], [PVE]. For classes use: [CLASS]. For anything else use [EVENT].
  • Use your local time when creating event
    • People viewing the event will see it in their local time of their own Discord server
    • Consider adding EVE time in the event description for added clarity
  • Include a description.
    • A brief description of the event should give potential attendees a reason to want to attend your event.
    • Specify the form-up location for fleets.
    • If its a class that is going to include a practical ensure you note that.
    • Get creative!
How to start, edit, delete, or export Discord events
  • Remember to 'Start' and 'End' your event (if tied to a voice channel)!
    • Clicking 'Start' will send out a notification to all your server members who marked themselves as Interested to attend the event.
    • If you forgot to click 'Start'/ or cancelled your event without deleting, it will eventually automatically expire, but will continue to clutter the calendar in the meantime

Removing Events

  • If a one-off event is cancelled, you may delete the Discord Event, but communicate this to members in relevant ping channels
    • If it is short notice, ping @everyone
    • With more advance notice, consider posting a 'silent' ping (without the @everyone) in the appropriate ping channel
  • If you need to cancel an event in a repeating series - cancel that specific event (it will show to viewers as Cancelled)
    • You can do that by clicking the 'triple dot' menu next to the individual date in a series, rather than the whole overarching Event
    • If it is short notice, notify people with a ping in the appropriate ping channel

Responding to Events

  • You can indicate your intention to participate in the event by clicking the 'Interested' button on the event description on Discord.
    • You will receive a notification when the event you reacted to is started by the organiser.

Adding Events to Your Personal Calendar

  • Currently you have the option to manually export events to your Google, Yahoo, or Outlook calendars

Using the In-Game Calendar

Use of the in-game calendar is entirely optional. Members are welcome to add their events here for more visibility, however, this should be done in addition to creating an Event on Discord.


EVE University members with Student title are also able to edit the in-game calendar. To add corp and alliance events to the calendar, just add them as you would for your personal calendar, but select the "Corp" or "Alliance" radio buttons. Once an event is assigned to Personal, Corp, or Alliance calendars, the group cannot be reassigned and must be recreated if necessary.

Some points of note:

  • The calendar can be edited in-game.
    • After an event starts, it is not possible to make edits.
    • The calendar editing role also allows you to edit and post Corporation and Alliance bulletins. Please be careful not to interfere with those!
  • Classes and most kinds of events should be scheduled as Alliance. This allows all members of IVY, including HALL, to see events in-game.
  • You can include the URL to any relevant external posts.
    • You can't create clickable links in the calendar UI directly, but you can paste HTML code or drag and drop links from almost everywhere else. (eg. Notepad or EVE Mail)

Changing your in-game calendar event

  • In-game calendar entries are entirely optional, but if you did create one, make sure you delete/reschedule it in line with your Discord Event
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