Archive:Mining operations worksheet

Overview

The EVE IVY Mining Op worksheet is what I (Scrapyard Bob) use when running a mining op. It lets me keep track of members, clock people in/out, track the ore as it gets hauled to the station, and do payouts in storyline ore or in refined minerals instead of ISK. The basic concept behind this sheet is that mining share payouts are based on time worked.

Latest Version

The latest version of my personal mining op worksheet is available at:
EVE IVY Mining Op Worksheet (blank) at Google Docs

As with all Google Doc Spreadsheets, you can either copy it to your own personal Google Doc area or download it as a Microsoft Excel (XLS) file or in an OpenOffice.org spreadsheet file.

Basic Tips

Working with spreadsheets is an art, but a few basic tips are:

• Never move cells
• Never copy/paste random cells to other locations
• Don't insert or delete rows/columns
• If you need to clear an entry cell, highlight it and use the [Delete] key
• Make backups

All of my worksheets follow a color scheme of background colors indicating where you can enter data and what type of data gets entered in that location. Those colors are as follows:

• Green - Text entry fields (such as names, yes/no flags, etc)
• Yellow - Numeric entry fields (1.00, 500, 28.75, etc).
• Blue - Time entry fields (expected in format hh:mm, i.e. 14:25)

Sheets

1. Help - This sheet will explain the other sheets. Lots of helpful information here such as what belongs in a particular column.
2. Inventory - Used to track the progress of the mining op as ore is hauled to the station. Can also be used to track raw minerals looted from rats as well as the final refine amounts.
3. Participation - This is where you track members and payouts.
4. ExtraISK - Use this to add/remove ISK from the total. Such as payouts to freighter pilots (usually done at a rate of a few hundred thousand ISK per jump) or ISK received by selling off salvage or looted modules.
5. Refining - Whoever is refining the ore should update this sheet to reflect their skill levels.

Getting Started

There's not much to getting started in terms of paperwork.

Copy the Spreadsheet

The first step is to always make a copy of the blank spreadsheet that you use. In Google Docs, when viewing the official version, you can pick "File, Make a Copy (Ctrl-Shift-S)" and save it to a new name in your personal area.

Update your Stats

In order to get accurate results from the worksheet, your first stop should always be the "Refining" page where you enter the skill levels of whoever is going to refine the ore into minerals. If you do not do this, you will get inaccurate estimates of the operation's payout and have other problems.

Tracking the Operation

Here we'll explain what you'll want to do during the operation.

If you are using this worksheet on Google Docs, I suggest sharing it in read-only mode to the rest of the fleet. This can be done by clicking on the "Share" button in the upper right, choosing "Get link to share". You should set it so that everyone can view without sign-in but don't let people edit without sign-in. The URL should be copy/pasted into fleet-chat so that people can monitor the spreadsheet for that operation. Transparency is good in mining operations and people can make sure that they were clocked in/out correctly.

Members

As people join the fleet, you should list them on the "Participation" tab of the worksheet. You should make sure to enter names exactly as they appear in game in the "Name" column and put other information like ship type, corp ticker, "alt of so-and-so" in the "Comment" column. By entering only the player name in the "Name" column, you will have an easier time later when doing the payouts.

The share weight column is used in rare cases (not often used in IVY fleets) where different ship types get different payouts. Alternatively, you could lump people with multiple alts together and mark them as a 2x (for two alts) share weight so that you have fewer payouts to make. Just make sure that the alts join/leave the op at the same time as the main character.

The "Time Clock" columns allow you to clock a single person in/out up to two times. So if someone needs to leave for 30 minutes, you can clock them out, then clock them back in for a second session. Alternatively, you can enter time in the "Dock" column which will be subtracted from the person's total participation time. The "Hours Worked" will reflect wall clock time that the person spent mining / hauling, while the "Weight Time" will reflect their weighted time share.

You should still have members announce in fleet chat when they start/stop actively participating in the mining op. In addition, you should periodically take screenshots of the Local window or the Overview window to keep track of who was around at various times.

In order to get accurate estimates, you should periodically update the "Estimated End Time" value in the top row to reflect when you think the operation will end.

Note: The "Estimated Payout (ISK)" column is only accurate if you have updated the estimated end-time for the operation and have been updating the "Inventory" sheet as ore is hauled to the station.

Raw Ore

The second task that the leader of the mining op should attempt to keep on top of is tracking the amount of ore / materials that have been hauled to the station. If your hauler has a Google account, you may wish to grant them edit access to the worksheet so that they can update the totals themselves.

At the start of the operation, as soon as things have settled in, you should attempt to update the "Market ISK/unit" column for all of the ores that you will be mining as well as estimated values for selling the resulting minerals.