Difference between revisions of "EVE University Calendar"

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[[Category:EVE University]]
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{{eunispecific}}
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[[Category:Services]]
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== Using the Discord Events feature ==
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[[Category:Teaching Resources]]
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<big>'Discord Events' is EVE University's main central calendar used for all our scheduling purposes. It is used to plan all our public events, as well as internal corporation activities.</big>
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[[Category:Guides]]
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== Using the In-Game Calendar ==
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''For the purposes of this page, "event" means ''any'' calendar event, including classes, Q&As, fleets, corp events, etc.''
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For the purposes of this page, "event" means ''any'' calendar event, including classes, Q&As, fleets, corp events, etc.  
 
  
 
=== Adding and Editing Events ===
 
=== Adding and Editing Events ===
 +
The ability to add and edit events is open to corporation members ('Member' role on E-Uni Discord server), although certain more limited channels may require additional permissions (e.g. staff role). To add events go to the calendar icon in your Discord window (top left when on PC).
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[[File:Discord Events - calendar icon.png|thumb|right|Events calendar icon]]
  
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The ability to add and edit events is open to members with [[Sophomore]] status or above.
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You can follow this [https://youtu.be/H0XsTvudDpM quick guide video] for a step-by-step walkthrough.  
  
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To add corp and alliance events to the calendar, just add them as you would for your personal calendar, but select the "Corp" or "Alliance" radio buttons. Once an event is assigned to Personal, Corp, or Alliance calendars, the group cannot be reassigned and must be recreated if necessary.
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'''Some points of note:'''
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* Make sure you select correct 'Location'
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Some points of note:
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** For E-Uni #lecture-hall events select 'Stage Channel'
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* The calendar can be edited both in-game and on EVE Gate.
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** For events in any other E-Uni voice channels (including Mumble) select 'Voice Channels' category
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** After an event starts, it is not possible to make edits.
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** The 'Somewhere Else' option is suitable for any other '''public''' events
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** The calendar editing role also allows you to edit and post Corporation and Alliance bulletins. These shouldn't be messed with!
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* Your event visibility will be tied to the visibility of the 'Location' you have selected
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* Classes and most kinds of events should be scheduled as Alliance. This allows all members of IVY, including HALL, to see events in-game.
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** Public events such as classes, talks, and public fleets should be scheduled in public voice channels (marked with a blue diamond)
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** Marking an event as "Important" will flag it as '''classified''' in the calendar feed. ''This should be used for any event that is not open to people outside IVY.''
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** EVE University specific events (e.g. Strat-Ops) should be scheduled in E-Uni gated channels to avoid them being publicly visible (even if it takes place elsewhere, e.g. on Mumble)
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* Ensure you include the URL to any relevant forum posts.
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*Use the correct title Prefix for your event. For fleets use: [STRATOP], [PVP], [FW], [PVE]. For classes use: [CLASS]. For anything else use [EVENT].
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** You can't create clickable links in the calendar UI directly, but you can paste HTML code or drag and drop links from almost everywhere else. (eg. Notepad or Evemail) One of the easiest ways to make a URL link is to type it into one of the channels then when you’ve posted it to the channel it automatically links then you are able to drag it to your calendar post and it retains its link, I’ve created a channel called '''''mylinker''''' that I use so I’m not cluttering other channels when I’m making links feel free to use it.
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* Use your '''local time''' when creating event
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* Don't spam the calendar.
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** People viewing the event will see it in their local time of their own Discord server
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** If the same event occurs more than once in a day, create one event per timeslot.  
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** Consider adding EVE time in the event description for added clarity
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** If an event lasts multiple days, try creating No Duration milestones at 00:00 as appropriate.  
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* Include a description.
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** The Google Calendar interprets a 0 hour No Duration timeslot as a 2 hour event.
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** A brief description of the event should give potential attendees a reason to want to attend your event.
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** Please be very sparing about making durations longer than 12 hours.
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** Specify the form-up location for fleets.
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** If its a class that is going to include a practical ensure you note that.
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** Get creative!
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[[File:Discord events.jpg|frame|right|How to start, edit, delete, or export Discord events]]
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* Remember to 'Start' and 'End' your event (if tied to a voice channel)!
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** Clicking 'Start' will send out a notification to all your server members who marked themselves as Interested to attend the event.
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** If you forgot to click 'Start'/ or cancelled your event without deleting, it will eventually automatically expire, but will continue to clutter the calendar in the meantime
  
 
=== Removing Events ===
 
=== Removing Events ===
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* After an event starts, it is not possible to make in-game edits.
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* If a '''one-off event''' is cancelled, you may delete the Discord Event, but communicate this to members in relevant ping channels
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* If an event is cancelled, communicate this to members by changing the title's prefix to: [CANCELLED]
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** If it is short notice, ping @everyone
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** Do not just delete events!
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** With more advance notice, consider posting a 'silent' ping (without the @everyone) in the appropriate ping channel
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* After an event appears on the web calendar, it will ''not'' disappear or be renamed to reflect [CANCELLED].
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* If you need to cancel '''an event in a repeating series''' - cancel that specific event (it will show to viewers as Cancelled)
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** Management is not able to manually edit or remove events from the Google Calendar feed. (Due to how the iCal protocol synchronizes from the API.)
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** You can do that by clicking the 'triple dot' menu next to the individual date in a series, rather than the whole overarching Event
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** If it is short notice, notify people with a ping in the appropriate ping channel
  
 
=== Responding to Events ===
 
=== Responding to Events ===
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The invitation function of the in-game calendar is not reliably used by event creators, therefore no response is required. It may certainly be voluntarily done for your own reminders, as it changes the icon in your personal calendar display.
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* You can indicate your intention to participate in the event by clicking the 'Interested' button on the event description on Discord.
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** You will receive a notification when the event you reacted to is started by the organiser.
  
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== Using the E-UNI Web Calendar ==
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=== Adding Events to Your Personal Calendar===
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Using a few scripts on the EVE University server, E-UNI has the corporation calendar feed published as an iCalendar feed, which is usable on a number of other applications and systems. Members may then add the feeds to their normal calendar software, phones and PDAs to help them track what events and classes are running.
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* Currently you have the option to manually export events to your Google, Yahoo, or Outlook calendars
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** If you do not have a Google account, you can create one at [https://mail.google.com https://mail.google.com]
  
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Note that 'Classified' events do not reveal any details about themselves, only a date/time existence. In these cases, members should check the in-game calendar, EVE Gate, and the forums for full information on the event.
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== Using the In-Game Calendar ==
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''<big>Use of the in-game calendar is entirely optional. Members are welcome to add their events here for more visibility, however, this should be done '''in addition''' to creating an Event on Discord.</big>''
  
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=== Adding to Google Calendar ===
 
  
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Either:
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EVE University members with [https://wiki.eveuniversity.org/Student_title Student] title are also able to edit the in-game calendar. To add corp and alliance events to the calendar, just add them as you would for your personal calendar, but select the "Corp" or "Alliance" radio buttons. Once an event is assigned to Personal, Corp, or Alliance calendars, the group cannot be reassigned and must be recreated if necessary.
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# Go to [http://calendar.eveuniversity.org calendar.eveuniversity.org] and click the "Add to Google Calendar" link,
 
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or:
 
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# Open your Calendar, then click "Add" under "Other Calendars" and select "Add by URL".
 
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# In the box, enter '''<big><code>webcal://calendar.eveuniversity.org/e-uni.ics</code></big>''', and click "Add Calendar".
 
  
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You can add an individual event to your personal Google calendar by clicking on the event and then clicking "Copy to My Calendar" (this is under the "More Actions" dropdown if you're accessing the calendar from within Google Calendar as opposed to eveuniversity.org). This is handy if you want the events that interest you to appear on your personal calendar. Please note that this is copy of the event and any future changes to the original event will not be reflected in your copy.
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Some points of note:
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* The calendar can be edited in-game.
 +
** After an event starts, it is not possible to make edits.
 +
** The calendar editing role also allows you to edit and post Corporation and Alliance bulletins. Please be careful not to interfere with those!
 +
* Classes and most kinds of events should be scheduled as Alliance. This allows all members of IVY, including HALL, to see events in-game.
 +
* You can include the URL to any relevant external posts.
 +
** You can't create clickable links in the calendar UI directly, but you can paste HTML code or drag and drop links from almost everywhere else. (eg. Notepad or [[EVE Mail]])
  
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(Optional) To show EVE time beside your local time and enable adding events to your calendar in GMT:
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=== Changing your in-game calendar event ===
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# Go into "Calendar Settings" in the upper right of the calendar page
 
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# Under the "General" tab in the "Your current time zone" section, select the "Display all time zones" checkbox and then click on "Show an additional time zone"
 
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# Scroll through the list to find "(GMT+00:00) GMT (no daylight saving)" and then click "Save"
 
  
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=== Adding to iCal ===
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* In-game calendar entries are entirely optional, but if you did create one, make sure you delete/reschedule it in line with your Discord Event
  
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Either:
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{{EVEUniversityNav}}
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# Go to [http://calendar.eveuniversity.org calendar.eveuniversity.org] and click the "Add the E-UNI Calendar via WebCal/iCalendar" link,
 
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or:
 
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# Open iCal, then select "Subscribe..." from the "Calendar" menu.
 
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# In the box, enter '''<big><code>webcal://calendar.eveuniversity.org/e-uni.ics</code></big>''', and click "Subscribe".
 
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The calendar will then appear under the Subscriptions heading.
 
  
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=== Or to add to iPhone ===
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[[Category:EVE University]]
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[[Category:EVE University Services]]
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# Settings--Mail,Contact,Calendars--Add Account--Other--Add Subscribed Calendar
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[[Category:Teaching Resources]]
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# For Server type  "calendar.eveuniversity.org/e-uni.ics" Turn off SSL
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[[Category:User Interface]]
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=== Adding to Outlook 2007 ===
 
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# Go to Account settings
 
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# Go to the tab "internet calendar"
 
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# Click "new"
 
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# Paste '''<big><code>webcal://calendar.eveuniversity.org/e-uni.ics</code></big>''' in the field that appears
 
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# Change the settings as you wish, such as changing the name.
 
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# Back in the calendar panel: Next to your every-day calendar check the E-UNI calendar which should have appeared under "other calendars"
 
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# Both calendars are then shown next to other. By clicking on the left arrow in the E-UNI calendar tab you get an overlay view with your every-day calender.
 

Latest revision as of 15:13, 2 February 2025

Christmas Eagle Logo.png This page is specific to EVE University. Other corporations or groups in the game may operate differently.
For a summary of EVE University's rules and code of conduct, see EVE University Rules.

Using the Discord Events feature

'Discord Events' is EVE University's main central calendar used for all our scheduling purposes. It is used to plan all our public events, as well as internal corporation activities.

For the purposes of this page, "event" means any calendar event, including classes, Q&As, fleets, corp events, etc.

Adding and Editing Events

The ability to add and edit events is open to corporation members ('Member' role on E-Uni Discord server), although certain more limited channels may require additional permissions (e.g. staff role). To add events go to the calendar icon in your Discord window (top left when on PC).

Events calendar icon

You can follow this quick guide video for a step-by-step walkthrough.

Some points of note:

  • Make sure you select correct 'Location'
    • For E-Uni #lecture-hall events select 'Stage Channel'
    • For events in any other E-Uni voice channels (including Mumble) select 'Voice Channels' category
    • The 'Somewhere Else' option is suitable for any other public events
  • Your event visibility will be tied to the visibility of the 'Location' you have selected
    • Public events such as classes, talks, and public fleets should be scheduled in public voice channels (marked with a blue diamond)
    • EVE University specific events (e.g. Strat-Ops) should be scheduled in E-Uni gated channels to avoid them being publicly visible (even if it takes place elsewhere, e.g. on Mumble)
  • Use the correct title Prefix for your event. For fleets use: [STRATOP], [PVP], [FW], [PVE]. For classes use: [CLASS]. For anything else use [EVENT].
  • Use your local time when creating event
    • People viewing the event will see it in their local time of their own Discord server
    • Consider adding EVE time in the event description for added clarity
  • Include a description.
    • A brief description of the event should give potential attendees a reason to want to attend your event.
    • Specify the form-up location for fleets.
    • If its a class that is going to include a practical ensure you note that.
    • Get creative!
How to start, edit, delete, or export Discord events
  • Remember to 'Start' and 'End' your event (if tied to a voice channel)!
    • Clicking 'Start' will send out a notification to all your server members who marked themselves as Interested to attend the event.
    • If you forgot to click 'Start'/ or cancelled your event without deleting, it will eventually automatically expire, but will continue to clutter the calendar in the meantime

Removing Events

  • If a one-off event is cancelled, you may delete the Discord Event, but communicate this to members in relevant ping channels
    • If it is short notice, ping @everyone
    • With more advance notice, consider posting a 'silent' ping (without the @everyone) in the appropriate ping channel
  • If you need to cancel an event in a repeating series - cancel that specific event (it will show to viewers as Cancelled)
    • You can do that by clicking the 'triple dot' menu next to the individual date in a series, rather than the whole overarching Event
    • If it is short notice, notify people with a ping in the appropriate ping channel

Responding to Events

  • You can indicate your intention to participate in the event by clicking the 'Interested' button on the event description on Discord.
    • You will receive a notification when the event you reacted to is started by the organiser.

Adding Events to Your Personal Calendar

  • Currently you have the option to manually export events to your Google, Yahoo, or Outlook calendars

Using the In-Game Calendar

Use of the in-game calendar is entirely optional. Members are welcome to add their events here for more visibility, however, this should be done in addition to creating an Event on Discord.


EVE University members with Student title are also able to edit the in-game calendar. To add corp and alliance events to the calendar, just add them as you would for your personal calendar, but select the "Corp" or "Alliance" radio buttons. Once an event is assigned to Personal, Corp, or Alliance calendars, the group cannot be reassigned and must be recreated if necessary.

Some points of note:

  • The calendar can be edited in-game.
    • After an event starts, it is not possible to make edits.
    • The calendar editing role also allows you to edit and post Corporation and Alliance bulletins. Please be careful not to interfere with those!
  • Classes and most kinds of events should be scheduled as Alliance. This allows all members of IVY, including HALL, to see events in-game.
  • You can include the URL to any relevant external posts.
    • You can't create clickable links in the calendar UI directly, but you can paste HTML code or drag and drop links from almost everywhere else. (eg. Notepad or EVE Mail)

Changing your in-game calendar event

  • In-game calendar entries are entirely optional, but if you did create one, make sure you delete/reschedule it in line with your Discord Event
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